NORTHWEST CHRISTIAN WRITERS ASSOCIATION

Overview of Board and Coordinator Roles

OFFICERS

 

President. Oversees the affairs of the organization and leads monthly association meetings and board meetings. Interacts with board members in a supportive role, enabling them to do their jobs effectively. The president makes long-range plans and gives an annual report to the board and members in June.

 

Vice President. Attends board and monthly association meetings and substitutes for the president when necessary. Assists the president and other board members in a supportive role. Manages meeting surveys and distributes results. Facilitates Celebrations & Re-directions and member book launches at monthly meetings.

 

Secretary. Records minutes of board meetings and sends copies to board members. He/She records minutes of monthly association meetings, which he/she then sends to the president, vice president, and program coordinator. He/She also sends thank-you letters to speakers. Maintains records according to board policy.

 

Treasurer. Documents the income and expenses of the organization. Assists the membership coordinator at monthly association meetings to receive dues and visitor fees and gives receipts.. He/She pays other approved expenses and presents an annual budget to the board. As the registered agent, the treasurer serves as the association’s contact person for business purposes with the state and the Internal Revenue Service.

 

COORDINATORS

Critique-group. Collects information from those interested in participating in critique groups and verifies their NCWA membership. Oversees the critique groups, including mentors, current groups, and openings. He/She provides guidelines and may help start groups, assist in arranging meeting locations, and/or in finding mentors to work with groups.

Hospitality. Coordinates refreshments at meetings and some special events. Recruits people to assist with providing refreshments.

Membership. Welcomes members and guests at each meeting, explaining membership options to guests and working with treasurer to process applications. Uses membership software to ensure membership records are up to date and renewal notices are sent out. Also produces name badges for new members and removes expired member badges.

Program. Selects excellent published Christian speakers for monthly meetings, arranges their honorariums and book-table needs, and posts each speaker's photo, bio, and topic on NCWA's website.

Publicity. Coordinates publicity efforts via avenues such as social media, local newspapers, Christian radio stations, NCWA's blog, etc.

Renewal Conference. Manages the Northwest Christian Writers Renewal Conference held each spring. Assigns staff to recruit and select faculty and manage the conference. Works with board members and coordinators to promote conference and ensure it is a quality event.

Web Coordinator. Updates and maintains NCWA website and forums. Works with other members and coordinators who provide and update content such as meeting information. Works with website provider technical support to resolve issues. Keeps site appearance and operation up to date and professional.

Tech Coordinator. Gathers material for creating PowerPoint slides. Sets up AV equipment at monthly meetings. Runs PowerPoint at meetings. Instructs other coordinators on technical issues.

Devotional Coordinator. Selects members to share writing-related devotions at monthly meetings.

Christian Writer's Coach Coordinator. Selects member editors or authors to teach a monthly meeting segment on the craft of writing.


Writer's Journey Coordinator. Selects member authors to share in the "Writer's Journey" monthly meeting segment.

Book Launch Coordinator. Schedules and coordinates member book launches at monthly meetings.


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